PIOS is a personal intelligence operating system. It replaces the patchwork of AI tools, spreadsheets, and note apps with one calibrated workspace — shaped by your CV, your role, and the work in front of you. Here is everything it does, and how to use it.
Most users see value within ten minutes. PIOS doesn't ask you to learn a new system — it reads your existing context and starts working immediately.
Sign up with your email. No credit card required — your 7-day free trial starts immediately.
Why this matters: Choose your persona (Executive, Professional, or Researcher) during registration. This shapes which surfaces you see and how PIOS speaks to you.
Go to Settings → Calibration and upload your CV or résumé. PIOS extracts your seniority, sector, skills, and professional context.
Why this matters: This is what makes PIOS different from generic AI tools. Your morning briefs, coaching sessions, and framework recommendations are all calibrated to who you actually are — not a generic user.
Your first brief is generated automatically. It pulls from your calendar, deadlines, inbox, and workspace state to tell you what matters today.
Why this matters: The brief improves every day as PIOS learns your patterns. After a few days, it starts to notice what you care about and what you tend to defer.
PIOS shapes itself around your working day. Here is the natural flow most users settle into within their first week.
Your daily intelligence briefing — calendar, deadlines, what slipped, decisions pending, stakeholder alerts, and market intelligence. Two to six sentences, never decorative.
Hit "Refresh brief" any time your workspace changes during the day.
Your live daily agenda — meetings with AI-generated prep notes, action items, and soundboard mode for thinking through difficult conversations before they happen.
Click any meeting to get PIOS-generated prep notes with attendee context from your stakeholder graph.
AI triage sorts your email into six categories: Urgent, Action, FYI, Delegate, Defer, Archive. Auto-drafts responses. Extracts invoices and contracts. Creates decisions from emails requiring one.
PIOS prepares drafts but never sends autonomously. You always have the final say.
Track every decision from SURFACED → ACKNOWLEDGED → DECIDED → CLOSED. Capture reasoning, link to stakeholders, set importance. Decisions surface automatically from email triage and coaching.
Recording your reasoning now saves hours of "why did we decide that?" conversations later.
AI-generated weekly synthesis — what you achieved, decisions made, stakeholder movements, wins, risks, patterns across the week, and what to focus on next.
Add personal notes to each review. Over time, this becomes your professional journal.
PIOS has 24 integrated surfaces — each designed for a specific class of professional work. Your persona determines which ones you see.
Your home base — stats, pipeline snapshot, upcoming deadlines, today's brief at a glance, and a guided onboarding checklist that tracks your activation progress.
AI-generated daily intelligence briefing. Covers calendar, deadlines, drift, priorities, stakeholder alerts, and market intelligence — calibrated to your persona and CV.
Live daily agenda with AI meeting prep, attendee context from your stakeholder graph, and soundboard mode for thinking through conversations.
Centralised task tracker — items are auto-extracted from email triage, meeting notes, and coaching sessions, or created manually. Filter by status, priority, and source.
Six-category AI triage. Auto-drafts responses. Extracts invoices, contracts, CPD items, and decisions from email. Proposes calendar bookings. Prepares — never sends autonomously.
Track decisions through a state machine (Surfaced → Decided → Closed). Capture reasoning, link stakeholders, set importance. Auto-created from email triage.
Map relationships with influence/sentiment scores, interaction tracking, dormancy alerts. Auto-extract stakeholders from documents. Feed into briefs and meeting prep.
Five AI coaching modes calibrated to your CV: Strategic, Operational, Academic, Reflective, Crisis. Attach library documents for analysis. Streams responses, generates session summaries, tracks quotas.
High-level consulting dashboard — active engagements, pipeline value, utilisation tracking, revenue forecasting, and quick access to all project workstreams.
Full project lifecycle — opportunity tracking, bid scorecards, risk registers, meeting notes, workstreams, deliverables, sub-consultants. AI-powered RFP extraction, risk suggestions, branded PDF generation.
Cash flow overview, revenue/expense tracking, multi-currency support (37 currencies), AI invoice extraction from email, branded invoice PDFs, source email audit trail.
Personal and business expense tracking — receipt upload, category tagging, project allocation, multi-currency conversion. Export-ready for accountants.
Contract register with AI extraction from uploaded documents. Track counterparty, value, expiry, notice periods, auto-renewal, key terms.
PIOS Impact Dashboard — decision velocity, pipeline health, cash position, stakeholder health, productivity metrics, AI narrative, 8-week trend analysis.
57+ strategic, operational, and academic frameworks — each with prompts, inputs, and worked examples. AI recommends relevant frameworks for your projects.
CPD log (auto-populated from email triage), training courses (7 interactive PIOS™ modules), assigned learning paths. Track hours, set targets, monitor professional development.
Your document library — publications, research papers, reference materials. Upload, tag, search, and cite across your workspace. Attach documents to coaching sessions.
Sixteen integrated tabs: Publications, Conferences, Thesis Tracker, Reading List, Supervision Prep, Writing Sessions, Journal Submissions, Viva Prep, Question Development (FINER scoring & gap mining), Research Radar (autonomous paper discovery), Citation Graph, and more.
Organisation-wide compliance posture — framework coverage, control status, upcoming reviews, and risk-weighted health score across ISO 27001, SOC 2, UK GDPR, and Cyber Essentials.
Full compliance management suite — multi-scope architecture (internal + client engagements), control registers, evidence management, vendor DPA tracking, policy lifecycle, and regulatory horizon scanning.
AI-generated deadline tracker pulling from projects, milestones, deliverables, contracts, and manual entries. Colour-coded urgency, category filters.
Monthly/weekly calendar view aggregating deadlines, meetings, milestones, and events across your entire PIOS workspace. iCal feed export for external calendars.
AI weekly retrospective — achievements, decisions made, stakeholder movements, wins, risks, patterns, and next-week focus. Add personal notes for your professional journal.
Full audit trail of your PIOS activity — logins, document uploads, coaching sessions, decisions, framework views, and email triage actions. Filterable and searchable.
NemoClaw™ is not a chatbot. It reads your CV, your role, your sector, and your region before answering — so a question from a CEO does not come back with advice for a graduate student. Each mode is tuned for a different class of professional challenge.
Long-range thinking — market positioning, competitive strategy, investment decisions, growth planning. For when the question is "where should we be in 18 months?"
Execution focus — process improvement, team coordination, project delivery, resource allocation. For when the question is "how do we deliver this on time?"
Research support — methodology advice, literature review, writing structure, supervision prep, viva practice. Calibrated to your academic level (UG through doctoral).
Self-awareness — career direction, professional identity, work-life balance, decision fatigue, imposter syndrome. For when you need to think, not act.
High-pressure situations — client escalations, cash flow emergencies, regulatory threats, team conflict. Direct, actionable, time-sensitive.
Generic AI treats every user the same. PIOS calibrates to your professional context through three progressively deeper layers — so the longer you use it, the more precisely it understands what you need.
Upload your CV and PIOS extracts your seniority, sector, skills, certifications, and professional history. This immediately shapes your briefs, coaching, and framework recommendations.
Set your industry sectors, companies you track, technologies of interest, and your location. Briefs include relevant market intelligence and region-specific regulatory updates.
Over time, PIOS observes which frameworks you use, how you coach, what decisions you make, and which surfaces you frequent. It progressively validates and refines its understanding of your capabilities.
PIOS uses AI throughout — but always as a tool you direct, never as an agent that acts without your knowledge. Here are the key AI capabilities across the platform.
Upload an RFP document or forward an email, and PIOS extracts project details, workstreams, risks, deliverables, and stakeholders automatically.
AI analyses your project brief and suggests relevant risks and workstreams — accept, dismiss, or modify each suggestion.
Generate proposals, status reports, charters, interim and final reports as professionally branded PDFs with your company logo and colours.
Upload a meeting recording transcript (PDF/DOCX/text) and PIOS extracts title, attendees, decisions, and action items.
Upload contracts or invoices and PIOS extracts counterparty, value, dates, terms, and obligations using AI.
Upload a student handbook and PIOS extracts your programme structure, modules, assessments, and key dates. Works for module guides too.
Paste your assignment draft and get an AI review — overall score, strengths, prioritised improvements, structure feedback, and next steps.
Generate practice viva questions by category (methodology, theory, findings, contribution) calibrated to your thesis topic and level.
Upload a document and PIOS extracts stakeholders with their names, roles, organisations, and estimated influence/sentiment.
Seven self-contained training modules with personalised learning paths, quizzes, and role-based action plans. Each course adapts to your role and experience level.
Why policies exist, Master Policy Register, ISO 9001, ISO 27001, auditing, and your personal action plan.
AI foundations, business strategy, implementation roadmaps, ethics & governance, and measuring ROI.
Bid strategy, executive summaries, pricing models, technical solutions, and submission follow-up.
ISMS foundations, risk assessment, Annex A controls, documentation, internal audit, and certification.
Stakeholder mapping, trust-building, difficult conversations, account growth, and relationship analytics.
Research design, literature review, academic writing, data analysis, journal submission, and peer review.
GDPR principles, legal bases, data subject rights, DPIAs, breach management, and privacy programme.
Work through these eight steps and you will have a fully calibrated workspace generating value from day one.
PIOS is continuously updated. Here are the most recent additions to keep you informed.
The entire app is now optimised for mobile devices — responsive grids, touch-friendly targets, safe-area support, and horizontal scroll on data-dense views.
Autonomous paper discovery engine — define signal queries, and PIOS mines Semantic Scholar, OpenAlex, and CrossRef for new publications matching your research interests.
Structured research question refinement with FINER scoring (Feasible, Interesting, Novel, Ethical, Relevant), paradigm alignment, and literature gap mining.
Multi-scope compliance management — control registers, evidence tracking, vendor DPA monitoring, policy lifecycle, and automated regulatory horizon scanning.
Email triage now automatically detects and logs Continued Professional Development activities — enrolments, completions, certifications, and event registrations.
New users now see a three-step visual orientation when they first log in, introducing the key surfaces and calibration process.